New Job Posting Available! - Project Administrator (TCL - Yellowknife)
Location: Yellowknife, NT
Schedule: Monday to Friday
Employment Type: Full-Time
Eligibility Requirement
This position is designated for Tłı̨chǫ citizens only. Applicants must meet this requirement to be considered.
Position Summary
The Project Administrator plays a key role in supporting the coordination and execution of project logistics and administrative functions to ensure efficient day-to-day operations. Reporting to the Site Project Management team, this position works closely with project personnel to support accurate information flow, workforce coordination, and overall operational effectiveness.
Responsibilities include coordinating travel, managing camp accommodations, and supporting site logistics to ensure personnel movements and housing arrangements are organized, timely, and aligned with project requirements. The role also provides broad administrative support to the project team, maintaining accurate records, logs, dashboards, and reporting tools to support effective project delivery.
Key Responsibilities
- Coordinate travel arrangements for project personnel, including flights, accommodations, and ground transportation
- Manage camp bookings and workforce accommodation requirements
- Support site logistics, mobilization, and personnel coordination
- Perform accurate and timely data entry across multiple project streams
- Maintain and update logs, dashboards, trackers, and reporting tools
- Ensure project documentation, records, and filing systems are accurate and current
- Support document control processes and internal project communications
- Assist the project management team with administrative and operational requirements
- Track deadlines, monitor action items, and support scheduling coordination
- Maintain strict confidentiality of all project, personnel, and business information
Qualifications & Experience
- Post-secondary education in Business Administration, Office Administration, Project Administration, or a related field is considered an asset
- 1–2 years of administrative experience, preferably in construction, industrial, mining, remediation, or site-based project environments
- Experience coordinating travel, accommodations, or workforce logistics is considered an asset
- Experience with data entry, reporting, and project tracking systems
Skills & Competencies
- Strong attention to detail and high level of accuracy
- Excellent organizational and time-management skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong analytical and problem-solving skills
- Ability to interpret project documentation and operational requirements
- Strong written and verbal communication skills
- Ability to work independently and collaboratively within a team environment
- Professional, adaptable, and solution-oriented approach
Technical Requirements
- Proficiency in Microsoft Outlook, Word, and Excel
- Experience with Bluebeam Revu and Adobe Acrobat is considered an asset; training will be provided
Work Environment
This is a full-time, Yellowknife-based position working Monday to Friday in a dynamic construction, industrial, and environmental project environment supporting the Site Project Management team.